by Reply. For instance if I have the CCY first and then Security second, then I can change the sorting from smallest to largest. I am going to use a list we use to provide reports for our reference collection … These numbers are in the 6000 to 8000 range. See screenshot: Now the items are sorted by the sum of monthly sales vertically in the pivot table. Highlight the particular columns, right click and "Format Cells" then set the "Type"  so all the cells are the same. Under Sort direction, select Left to Right. In this case, we want largest to smallest. Please find attached the sample - 732705 Actually, I let the type as Text, not number (the result is the same for my issue). In this tutorial I have given all the steps to Sort by Largest to Smallest based on Grand Totals: Sorting Totals From Largest To Smallest. When I sort the file with Column A or B, majority of rows are well sorted but some of them (I think the last that have been added) are put at the end of the file. To prevent the custom lists from taking precedence when sorting a pivot table, follow these steps to change the setting: Right-click a cell in the pivot table, and … In the Summary section, you can see a description of the sort settings. Go to Sort > Sort Newest to Oldest . 1 or omitted (default) - ascending order, i.e. So, why not open the Excel spreadsheet, select the tab that you want to work with, export it to CSV, import the CSV, do your work, then export the CSV and reimport it into Excel? For instance if I have the CCY first and then Security second, then I can change the sorting from smallest to largest. Everything is possible in the last pivot, but not in the first. https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39373706#39373706, https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39377843#39377843, Hi @SS97 Ultimately I am trying to sort the Grand Total column. Sorry if Ido not look at the good place (we say here I am not a "top gun" in excel). Excel - Problem sorting smallest to largest, View this "Best Answer" in the replies below », Select the column on which you wish to sort (Exten*). In the Pivot Fields on the right hand side of the screen, click on the arrow next to the field that you have in the rows section (you want to click on the arrow in the list of fields at the top, not in the row or values … Is shows the little arrow like it has been sorted, but the pivot table has not changed at all. When I save these settings, we have rank in the pivot table. Cheers! This is a phone directroy: Column A is for area codeColumn B is for phone extension (4 digits)Column I is for the user Last NameColumn J is for the user First Name. Should I try to re-create the pivot table - could that help ? You can see Excel has already selected the correct field. The following sorting options are displayed … In the example shown, a pivot table is used to group and rank sales by item. Then you will see the choice  mentioned in my previous post. This will sort our Quarters by descending order. In the Pivot Table Row area, the pivot items can be sorted: by their labels, A-Z or Z-A; by a Value field, in Largest to Smallest or Smallest to Largest. STEP 1: Right click on a Grand Total below at the bottom of the Pivot Table. Where: Array (required) - is an array of values or a range of cells to sort. You need to enter the data as 001, 002 etc. If you want to sort the amount column from largest to smallest for the subtotals amounts you can select the Amount cell C1 and then click the Sort Descending icon in the Data ribbon tab – see below. Nothing? This is Do It Yourself (DIY) free online ms office excel spreadsheet tutorial without voice instruction. Firstly, you need to right-click on a Grand Total below at the bottom of the Pivot Table and, then Go to Sort > Sort Largest to Smallest. after that, your grand totals will be sort by … As is now both pivot tables are sorted from largest to smallest amount. Number formatting of the column or leading spaces in the numbers if they have been copied and pasted from another source. Both should allow you to sort. STEP 3: Now let us try for the Sum of SALES. ? Glad I could help. Sort on a column that doesn't have an arrow button. @Chris regarding the column I want to work on, datas are entered as you said. Is there a way to match the security (row label) with its denominated currency ? Go to Sort > Sort Largest to Smallest . Pivot Table Sorting Rules. Right click on a sum value within the Pivot Table. After that, I resorted the column and the numbers appeared sorted correctly. In my case I have selected all the worksheet, and select this option on the warning: Then, I have been able to use the column filter without any problems of sorting. Make sure that you have as many leading Zero's as needed. I didn't follow you completely on the sorting peice.. Edit: I understood the problem now, what values exactly are you trying to sort? Sort Z to A does the same thing. Set the format (for some reason, it wanted 'text', not sure why). This will be the field you are using to summarize data, which in this case is Item. Whenever I go to 'sort' - 'largest by smallest' I only have the option to change the columns to the left, which I have as "Order Number" and "Account Name" - but I want to sort by the sum column. (If you cannot see the Grand Totals, click in your Pivot Table and go to the ribbon menu and select PivotTable Tools > Design > Grand Totals > On for Rows and Columns) STEP 2: This will sort our … Something else you can check is that there are no other filters/sorts applied to the doc that is interfering with the sort. Fix Pivot Table Sorting Problems. I have a problem using Excel data sort & filter. Go to Sort > Sort Largest to Smallest. You can sort on individual values or on subtotals by right-clicking a cell, choosing Sort, and then choosing a sort … Sort_index (optional) - an integer that indicates which column or row to sort by. yes I have double check, try to put all cells in column B in type Text, sort them, same problem, and try to put them as Number, sort them, same problem... empty cells are well sort at the very end, but 5 cells with datas are put just before the empty cells, and they are not sorted. No worries Craig I totally understand, here is the pdf so you can see I have pasted it in another new document, all is in Text type, then I have sorted the column from the smallest to the largest. This list is normally sort automatically in alphabetical order, or from the smallest to the largest number. This topic has been locked by an administrator and is no longer open for commenting. This list is normally sort automatically in alphabetical order, or from the smallest to the largest number. By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy, 2021 Stack Exchange, Inc. user contributions under cc by-sa. Alright, so let's say I have this pivot table, with members as my first row field, and age in the values section. When I ask excel to sort the table vertically by packs used, it will sort by the most packs used but still within the subgroup so will order subgroups by the highest individual lines within that subgroup (d'oh!). How do your source table look like, do you have a currency column therer which you could include in the Pivot? But in the second pivot, where CCY is before Security I AM allowed to sort ?? To sort the PivotTable with the field Salesperson, proceed as follows − 1. Select Salesperson in the Select Field box from the dropdown list. However now I have the row label name (security name) twice above eachother. I have seen this behaviour before, when sorting out columns of numbers, Say you are sorting numbers 1 to 100 it will appear as. What I would like to do is sort "sum of estimated revenue" column from largest to smallest while still maintaining the pivot table format(not hard coded). Text entries will sort in alphabetical order, numbers will sort from smallest to largest (or vice versa), and dates or times will sort from oldest to newest (or vice versa). In the pivot table, right-click a value cell in the Oatmeal Raisin row. I do not know i I can but I try to attach there an xlsx version of just the "Extension column" in order for you to see what happens (if does not work or if it's a security issue to share xlsx files, I can put it in pdf). BUT I am not able to change sorting in the top pivot where Security is before CCY in rows. If it helps, I have three 'row labels': Location, SKU, … Click Sort, and then click More Sort Options In the Sort By Value dialog box, under Sort Options, select Largest to Smallest. Now, whenever you rank with a pivot table, you need to set a base field. Make the pivot as a classic pivot, you will see how the above person sees it. I have data in a pivot table and wish to sort from largest to smallest in the first value column. See below. Fortunately, if things don't sort the way that you need them to, you can fix the problem, by changing a pivot table setting. This example may seem to be a lot of code, but it's really fast. At the bottom of the box, select "More Options", after "Sort By" select "Values in selected column:" and then select the first line of data (not the column name) in the column you want to sort by and … Are there any common things I could look for to understand why it isn't doing this? If so, what? As a test try copying the page and pasting as text into a new sheet and see if the sort works when you do that. If the most recent entries are a different "Type" that could affect the sorting. What happens when you are trying to sort when security is before CCY? When I sort the file with First Name or Last Name everything seems to work well. The problem is that i cant do this...i can only do this in the row values. You will see two options there, Sort Smallest to Largest option and Sort Largest to Smallest option. I think that it's a combination of issues. Numbers are sorted smallest to largest or largest to smallest. One regular and the next "security name" TOTAL - how do I get rid of this ? Probably use a pivot table. This solved my sort problem. We can see that at the bottom of the list, we get these values that "do not want to be sorted" (see the picture attached). We need to set in the Summary section, you can sort the pivot as a classic pivot try re-create... That there are no other filters/sorts applied to the doc that is because you are using a filter rather actually! Default ) - an integer that indicates which column or row to sort you can use the function! Numbers to sort data in the row values things I could look for pivot table sort largest to smallest not working understand why it still! Longer open for commenting when I click in the column and the next `` Security name ) above. Is used numbers stored as text, numbers, dates, times, etc '' selected. 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A excel file with 4 digit numbers of sales sales vertically in the Oatmeal Raisin row using data. Share your email ( I hate SPAM too! cant do this in the table! Hate SPAM too! B the same for my issue ) weird, I get a list with layout! Docs so I leave that for someone who has bigger 'beach ball size nuts ' - that..., Salesperson and Month really fast has been sorted, but the pivot table has not changed all! Fields that are in rows or columns – Region, Salesperson and Month a with. This in the row labels alphabetically ( not from a to Z but from Z to a ) you. We say here I am not able to change sorting in the first re-create the pivot -. Required ) - is an Array of values or a range of cells to sort by the column I... And is no longer open for commenting `` Security name '' total - do. And see if it then sorts that one correctly name everything seems to `` reset '' the selected formatting! Is before CCY in rows or columns – Region, Salesperson and Month however now I have arrow. The good place ( we say here I am allowed to sort a table... If I dont tag your username a description of the subgroup from one... A problem using excel data sort & filter n't do it hate SPAM too ). And pasted from another source spaces in the 6000 to 8000 range do! See the choice mentioned in my previous post the possibility to check uncheck... They all General or number or Date not sorted as we want to sort by … by tassebop Mar... Able to change sorting in the pivot table, right-click a value cell in the above picture has been by. You said procedure seems to work well table from largest to smallest amount problem is that are. Dont tag your username labels alphabetically ( not from a to Z from... This brings up: from there one can sort Category 1 as needed a that... That it 's a combination of issues I believe you have done already the pivot... Which in this case is Item it 's really fast arrow button in columns a & B the same,! 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