The Excel Options Window appears. Use the GETPIVOTDATA Function. Thanks, been struggling with this for a few hours and could not figure out why the cell reference was not working. T(C1). To insert a GETPIVOTDATA() function, simply press = and point to a cell in your pivot table. More importantly you can now set up the Data_Field to be dynamic as well, so that the user can decide if they want to see, for example, this years numbers, or last years numbers! Type the = sign. 2. Using the GETPIVOTDATA function helps ensure that the formula will continue to reference the pointed cells if the pivot table layout is changed. Just by typing = in a cell and clicking on the pivot table does most of the legwork, as Excel writes most of the formula. In the example in the blog post, you could refer to Product in cell A4 If you’re building a formula, and you click on a pivot table value, Excel might insert a GetPivotData formula, instead of a cell reference. Excel created a GetPivotData formula, and shows "Total Price" as the first argument: =GETPIVOTDATA("Total Price",$A$3,"Product","Arrowroot"). The formula returns a #REF! The Use of the Arguments value_name and any_pivot_table_cell in GETPIVOTDATA. Adjusting the GETPIVOTDATA formula for dynamic references As shown below, when you create a GETPIVOTDATA formula you can refer to cells in the spreadsheet to do the lookup. =GETPIVOTDATA ("" & C1,$A$3,"Product",B1) The formula shows the correct total for Total Price. How the GETPIVOTDATA function works. It is possible to make the GETPIVOTDATA use dynamic references (i.e. Didn’t know that trick. "Max" wrote: > The T function seems to work ok when I tested it lightly, Obviously!! Since we can only replace ‘item’ arguments with cell references, I always let Excel write the GETPIVOTDATA formula first by referencing a PivotTable value cell that I want returned. This is an optional part of getpivotdata. [field1],[item1],[field2],[item2],etc: Up to 126 pairs of fields and item names can be found. Please see the ScreenShot. Use the following steps − Step 1 − Click File → Options. So in the Item1 below instead of typing in Apr 2018, we have linked to cell C3 which has a dropdown with possible dates. . For example, this formula gets the Total, from the pivot table in D14, for the Month field, and the Washington item. At first, I was annoyed, I just wanted to give a relative reference to the cell C4. Under PivotTable Tools/Analyze/Options - Generate GetPivotData is also checked. I'm trying to use a variable as a cell reference in a formula using '&', but can't seem to get it to work. We use the reference to specify the pivot t… In the top example it showed “product” and then it pointed to B1 where the user could select different ones. Hello, I have pivot table with inventory data, such as category, part number, quanitty 1, quantity 2, etc. Automatically Insert the Getpivotdata Function. I experimented with referencing other portions of the getpivotdata formula to a different cell. /Sune Basically Im trying to retrieve data from multiple data fields. eg. If we need to refer to a data cell in a pivot, wouldn't it be better to refer to it absolutely (like "F5") instead of through getpivotdata? Instead of typing = and then clicking on the PivotTable cell type the cell address . =GETPIVOTDATA(“Total Price”,$A$3,”Product”,&[“&B1&”]”), In our example, the syntax looks like this: Cell references work well with the row fields, but if you try to use the same technique with the Value field name – Total Price – the formula returns a #REF! Click on a cell outside of the pivot table, enter = and then click on a cell in the pivot table and get a cell reference instead. Normally you create a reference to a value by entering the address of the cell that contains the value. The GETPIVOTDATA formula contains MOST of the member expressions you will need for the CUBEVALUE formula, and it's really just a matter of copy/pasting the text to a CUBEVALUE formula. Want to learn more about Microsoft Excel? Function CText(val As String) As String Begins with, Ends With, Contains missing in PowerQuery Filter, Financial model review on vlookup, hlookup, lookup, Find all the Excel functions prone to spreadsheet errors, How to find cells with external links in Excel, Line break as the delimiter in Text to Columns in Excel, Using multiple characters as delimiters in Excel Text to Column, Wishing you a Merry Christmas and a Happy New Year. I have the following Data Model pivot table getpivotdata function that works wonderfully, but instead of having the MONTH syntax concrete, I want it to reference another cell with a date in it. GetPivotData Formulas. Great trick. Although you can reference any cell in a pivot table with a normal reference (i.e. Just by typing = in a cell and clicking on the pivot table does most of the legwork, as Excel writes most of the formula. First, select cell B14 below and type =D7 (without clicking cell D7 in the pivot table) to reference the amount of beans exported to France. if the last row could always be extended down (right now it ends at 10, but it could change to 11, 12, etc. Note: The reference to cell A4 in the GETPIVOTDATA formula above is simply the top left cell in the PivotTable, which tells Excel which PivotTable you want to return the value from. Required fields are marked *. In Excel 2016. you can make it look up information within a Pivot Table by referring to a cell which you can change), but the one that doesn’t work so well is the Data Field (the one that says something like Sum of Last Year). Here’s how to turn it off, so you get normal cell references: Select a cell in any pivot table; On the Excel Ribbon, click the Analyze tab; At the far left, click the Options arrow (or click the Pivot Table arrow, then click Options) I have tried doing it from one of my sheets to reference to this new, and that displays the result and not formula. So, now you have no excuse not to use GETPIVOTDATA. I have 5 - 10 different worksheets with pivot tables on them. GetPivotData with cell reference in a Table I have a Table in which I need to use a GetPivotData function. To quickly enter a GETPIVOTDATA function in Excel, type an equal sign (=) and click a cell in a pivot table. Use the GETPIVOTDATA Function. In this example, you could use. error message, as if it doesn’t exist in the Pivot Table. If you’re still stuck, please post your question on our Excel forum where you can share a sample Excel file or screenshots. Type = in a cell then click on a cell in the pivottable. 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